Contractors managing fleets face relentless logistical challenges, from reconciling fuel expenses to ensuring vehicles are used efficiently. Fuel cards offer a powerful solution by simplifying operations, improving accountability and cutting down on time-consuming administrative tasks. For businesses that rely on mobility, time is money. Valero Fleet Cards provide tools contractors can use to streamline fuel payments, track driver activity and reduce operational friction.
Automatic fuel accounting built into Valero cards eliminates manual entry errors, saving hours per week that would otherwise be spent organizing fuel reports.
Streamlined Payments and Simplified Accounting
Fleet fuel cards eliminate the inefficiency of traditional payment methods like credit cards. With a fleet card, contractors no longer need to collect physical receipts or reimburse employees. Every transaction made at the pump is automatically recorded and itemized. With Valero Fleet and Fleet Plus Cards, businesses can access detailed data on each purchase, including driver ID, vehicle, location and time of fueling. This real-time transaction visibility simplifies expense management and gives businesses immediate access to data for accounting, reporting and reconciliation.
For contractors operating multiple trucks, the ability to track fuel purchases across the fleet ensures that all expenses align with job-related activity and travel. Automatic fuel accounting built into Valero cards eliminates manual entry errors, saving hours per week that would otherwise be spent organizing fuel reports.
Increased Control and Reduced Risk of Misuse
Security and control features built into Valero Fleet Cards give contractors confidence that company money is spent appropriately. Drivers use PINs and odometer readings at the pump, and administrators can restrict fuel card use by day, time, location, product type and spending limits. This level of control prevents unauthorized purchases and helps eliminate fraud.
Contractors can instantly deactivate cards if they are lost or stolen, ensuring real-time security. Alerts and custom spending controls mean managers are always informed, and transactions can be monitored live via mobile apps or web dashboards. By reducing misuse and unauthorized expenses, contractors save significant amounts of time and money.
Efficient Fleet and Driver Management
Fuel cards make it easier to manage driver behavior and vehicle usage. With Valero Fleet Plus, contractors benefit from acceptance at 95% of gas stations nationwide, ensuring drivers can refuel wherever they are while still benefiting from centralized tracking. Managers can see who fueled, where, when and how much and use these insights to guide route optimization and better time management.
Fuel cards enhance transparency, reduce administrative overhead, provide cost controls and enable better resource allocation.
Integrating fuel card data with telematics tools can further enhance efficiency. Contractors can verify site visits, track time at job locations and ensure drivers use optimal routes. This helps reduce idling, excessive mileage, and off-route fueling, which drain time and raise fuel costs. With less ambiguity about where vehicles are and what they’re doing, contractors can focus on delivering value to clients rather than chasing down data.
Time-saving Tools that Fit Your Business
The administrative burden of managing a mobile team is heavy. Valero fuel cards lift some of that load with intuitive digital tools. Reports can be generated on demand or scheduled to arrive via email. From tax exemption reports to exception and summary reports, contractors benefit from tailored insights with minimal effort.
Account access is available 24/7 through Valero’s secure online portal and mobile app. Whether in the office or on-site, fuel data and card management are always at your fingertips. You can add, cancel or adjust driver accounts on the go, ensuring uninterrupted operations.
Enhanced Cost Savings through Discounts and Rebates
Time savings aren’t the only benefit. Valero cards also help reduce operational costs. Contractors can save up to 8 cents per gallon at Valero, Diamond Shamrock, Beacon and Shamrock stations. For fleets consuming large volumes of gasoline or diesel, these rebates can add up quickly.
In addition to fuel savings, approved Valero cardholders gain access to exclusive discounts on maintenance services, auto parts, tires, hotels and more. These perks translate into broader cost control across a contractor’s operations, from the shop to the field.
Customizable for Contractor Needs
Every fleet is different. That’s why Valero offers two fuel card options: the Valero Fleet Card and the Valero Fleet Plus Card. The Fleet Card is ideal for contractors who regularly fuel at Valero-branded stations and prefer strong controls and fuel rebates. The Fleet Plus Card offers universal acceptance — ideal for regional contractors or those with widely dispersed teams.
Both cards support direct debit or online payments, giving companies flexible ways to manage their fuel accounts.
Scalable for Growing Businesses
As a contractor’s business grows, so does the complexity of managing people, vehicles, and budgets. Fuel cards scale effortlessly, allowing businesses to add new drivers and vehicles as needed. With access to customizable controls, usage data and detailed reporting, contractors can maintain complete visibility even as their operations expand.
Time previously spent on chasing down receipts, auditing fuel purchases, or resolving discrepancies can be redirected toward client work and strategic planning.
Fueling Productivity through Better Systems
Ultimately, fuel cards like those offered by Valero are more than payment tools. They are business solutions designed to eliminate friction in day-to-day operations. For contractors who need their teams on the road and focused on jobs, every minute saved matters.
Fuel cards enhance transparency, reduce administrative overhead, provide cost controls and enable better resource allocation. For those seeking to optimize fleet management, ensure accountability and reclaim lost time, a fuel card isn’t just helpful—it’s essential.
To learn more, visit valerofleetcards.com.